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In Accounting, there is a significant volume of paper documents that need to be processed and stored, including invoices, delivery notes, and receipts.
However, not all suppliers have adopted digital processes, which results in a high volume of paper that needs to be scanned, checked, and imported into systems such as DATEV or SAP in a structured manner. This manual process is time-consuming and can take up to 5 minutes per page.
SmartICR offers a solution to this issue by providing a layer to scanned documents that enables them to be stored as searchable and editable PDF-A files. With SmartICR, users can search for specific documents, mark and copy text, and extract important data automatically, eliminating the need for manual data entry and reducing the risk of typos.
Use-Case 1: Searchable Document Archive
Imagine trying to locate an invoice from years ago, but not being able to search for it as the invoices are stored as scanned images without searchable text. With SmartICR, users can search for invoices using keywords and retrieve the necessary information, such as the supplier’s name, quickly and easily.
Use-Case 2: Automated Invoice Data Extraction
SmartICR eliminates the need for manual data entry by automatically extracting important information from invoices, such as the receiver’s name and address, sender’s name and address, invoice date and number, sender’s IBAN and BIC, and sender’s tax ID. This streamlines the accounting process and reduces the risk of typos, saving users time and increasing efficiency.
Use-Case 3: Automated Receipt Data Extraction
SmartICR also offers automated receipt data extraction, providing users with the same important information as invoices, such as the receiver’s name and address, sender’s name and address, receipt date and number, sender’s IBAN and BIC, and sender’s tax ID. This eliminates the need for manual data entry, reducing the risk of typos, and increasing efficiency.
In conclusion, smartICR is a valuable tool for accounting departments, as it streamlines the process of scanning, archiving, and extracting data from paper-based documentation, saving time and effort and reducing the risk of errors.